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Notification

HEMS - Hotel Manager

HEMS Registration

Notification​

The Notification page allows hotel staff to create and send notifications to guests or other staff members. This page includes features for selecting recipients, attaching documents, and composing messages.

Overview​

  • Receiver*: Select the recipient of the notification from the dropdown menu.
  • Document: Attach a document to the notification by clicking "Choose File." The selected file will be shown next to the button.
  • Message*: Enter the content of the notification message in the provided text box.
  • Print: Print the current notification.
  • Export PDF: Export the notification as a PDF file.
  • Submit: Send the notification.

Steps to Create a Notification​

  1. Select Receiver: Choose the recipient from the dropdown menu.
  2. Attach Document: (Optional) Click "Choose File" to attach a document to the notification.
  3. Enter Message: Type your message in the "Enter Message" text box.
  4. Print or Export: Use the "Print" or "Export PDF" buttons to print or save the notification.
  5. Submit: Click the "Submit" button to send the notification.

Example​

FieldDescription
ReceiverFront Desk
DocumentNo file chosen
Message"Dear Guest, please be informed about the upcoming maintenance work in your area."
Print[Print Button]
Export PDF[Export PDF Button]
Submit[Submit Button]

Important Notes​

  • Ensure the correct recipient is selected to avoid sending notifications to the wrong person.
  • Attach relevant documents if necessary, such as schedules or important notices.
  • Use the "Print" and "Export PDF" options for record-keeping or sharing the notification in different formats.

By using the Notification page, hotel staff can efficiently communicate important information to guests and other staff members, ensuring smooth operations and enhanced guest satisfaction.

HEMS Registration

View Notification Page

The View Notification page allows users to receive and manage important updates and alerts related to guest reservations, room statuses, and hotel operations. Notifications help keep users informed about upcoming arrivals, changes in bookings, and other time-sensitive information for efficient management.

Table of Notifications​

The main section of the page displays a table with the following columns:

  • S/No: Serial number of the notification.
  • Sender: The person who sent the notification.
  • Receiver: The person who received the notification.
  • Message: The content of the notification.
  • Message Status: The status of the message (e.g., delivered, read).
  • Sent At: The date and time when the notification was sent.
  • Action: Actions that can be taken on the notification (e.g., view details, delete).

Example Notification​

S/NoSenderReceiverMessageMessage StatusSent AtAction
1Orvic ChideraJodomi OluwunmiThis is the Body of The MessageDelivered17th Mar 2021 8:48 pmView/Delete

At the bottom of the table, there are navigation options to move between pages of notifications, indicating that multiple pages of notifications may exist within the system.

Actions​

  • View Details: Click on the view icon to see more details about the notification.
  • Delete: Click on the delete icon to remove the notification from the list.

Export​

Users can export the list of notifications to an Excel file by clicking the "Export Excel" button.

This page is crucial for keeping track of all communications and ensuring that no important updates are missed.