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Check Out

HEMS - Hotel Manager

HEMS Registration

Check Out Page​

The Check Out page is designed to facilitate the process of finalizing a guest's stay at the hotel. This page allows staff to manage and complete the check-out process efficiently.

Features​

  • Reservation Reference: Enter the reservation reference number to retrieve the guest's booking details.
  • Transaction Table: Displays a summary of all transactions associated with the reservation, including:
    • S/N: Serial number of the transaction.
    • DATE: Date of the transaction.
    • ITEM: Description of the transaction item.
    • DEBIT: Amount debited.
    • CREDIT: Amount credited.
    • BALANCE: Remaining balance after the transaction.
  • Payment Method: Select the payment method from the dropdown menu to settle the balance.
  • Check Out Button: Finalize the check-out process by clicking this button.

How to Use​

  1. Enter Reservation Reference: Input the reservation reference number in the provided field and click the search button.
  2. Review Transactions: Check the transaction table for all charges and payments related to the reservation.
  3. Select Payment Method: Choose the appropriate payment method from the dropdown menu.
  4. Finalize Check Out: Click the 'Check Out' button to complete the process.

Notes​

  • Ensure all transactions are reviewed and correct before finalizing the check-out.
  • The system will update the reservation status to 'Checked Out' once the process is completed.

By using the Check Out page, hotel staff can efficiently manage guest departures, ensuring a smooth and accurate check-out process.

HEMS Registration

View Check Outs Page

The View Check Outs page allows hotel staff to review and manage all guest check-outs within a specified date range. This page provides a comprehensive overview of check-out details, making it easier to track and verify guest departures.

Features​

  • Date Range Selection: Choose the start and end dates to filter check-out records.
  • Submit Button: Click to retrieve check-out records for the selected date range.
  • Check Out Table: Displays detailed information about each check-out, including:
    • Action: Available actions for each record.
    • Room: Room number associated with the check-out.
    • Guest: Name of the guest.
    • # of Nights: Number of nights the guest stayed.
    • Total Rate: Total amount charged for the stay.
    • Reservation Type: Type of reservation (e.g., standard, group).
    • Arrival Date: Date the guest checked in.
    • Departure Date: Date the guest checked out.
    • Billing Info: Billing information for the reservation.
    • Payment Method: Method used for payment.

How to Use​

  1. Select Date Range: Use the date pickers to choose the start and end dates for the check-out records you want to view.
  2. Submit: Click the 'Submit' button to retrieve the check-out records for the specified date range.
  3. Review Records: Examine the details in the check-out table to verify and manage guest departures.

Notes​

  • Ensure the date range covers the period you are interested in to get accurate records.
  • Use the action buttons to perform tasks such as viewing detailed billing information or correcting any discrepancies.

By using the View Check Outs page, hotel staff can efficiently monitor and manage guest check-outs, ensuring a smooth and accurate process.