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Recieve Purchases

HEMS - Hotel Manager

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Receive Purchases

The Receive Purchases page is designed to help users record and manage the receipt of goods from suppliers. This page is crucial for maintaining accurate inventory records and ensuring that all received items are properly documented.

Features​

  • Supplier Details: Enter the supplier's name and address.
  • Invoice Number: Record the invoice number provided by the supplier.
  • Amount Paid: Enter the amount paid for the purchase.
  • Payment Method: Select the method of payment used.
  • Document No/Description: Optionally, enter a document number or description for reference.
  • Date: Record the date the purchase was received.
  • Location: Specify the location where the items will be stored.

Item Details​

  • Item Selection: Choose items from a predefined list.
  • Item Info/Group: Enter additional information or group items as needed.
  • Unit Cost: Record the cost per unit of each item.
  • Quantity: Enter the quantity of each item received.
  • Value: The total value of the items, calculated based on unit cost and quantity.
  • Add/Delete Items: Use the '+' button to add more items and the 'bin' icon to delete entries.

Total Order​

  • Total Order: Displays the total value of the purchase order.

Submit​

  • Submit Button: Finalize and save the purchase order details.

Example​

  1. Enter Supplier Details: Fill in the supplier's name and address.
  2. Invoice Number: Enter the invoice number (e.g., "Enter Order No").
  3. Amount Paid: Record the amount paid for the purchase.
  4. Payment Method: Select the payment method from the dropdown list.
  5. Document No/Description: Optionally, enter a document number or description.
  6. Date: Enter the date the purchase was received (e.g., 09/02/2024).
  7. Location: Specify the storage location (e.g., "Main Store").
  8. Item Details: Select items, enter unit cost, quantity, and value.
  9. Add/Delete Items: Use the '+' button to add more items or the 'bin' icon to delete entries.
  10. Total Order: Check the total value of the order.
  11. Submit: Click the "Submit" button to save the purchase order.

Usage​

This page is useful for:

  • Recording the receipt of goods from suppliers.
  • Ensuring accurate inventory records.
  • Managing procurement processes efficiently.

Notes​

  • Ensure all fields are filled out accurately.
  • Double-check the total order value before submitting.
  • Use the item selection and grouping features to organize items effectively.