Skip to main content

Receive Deposits

HEMS - Hotel Manager

HEMS Registration

Receive Deposits​

The Receive Deposits page is designed to facilitate the process of recording and managing deposits made by guests. This page is essential for ensuring accurate financial tracking and efficient handling of guest payments.

Features​

  • Reservation Ref: Enter the reservation reference number in the input box to retrieve the booking details.
  • Balance: Displays the current balance due for the reservation.
  • Amount Paid: Input field where the amount of money paid by the guest is entered.
  • Payment Method: Dropdown menu to select the method of payment (e.g., cash, credit card, etc.).
  • Distribute Payment for All Rooms: Checkbox option to distribute the payment across all rooms in the reservation.
  • Submit Button: Click to finalize the deposit entry.
  • Reset Button: Click to clear all fields and start over.

How to Use​

  1. Navigate to the Receive Deposits page.
  2. Enter the reservation reference number in the Reservation Ref input field.
  3. Review the Balance displayed to understand the amount due.
  4. Enter the Amount Paid by the guest.
  5. Select the Payment Method from the dropdown menu.
  6. If applicable, check the Distribute Payment for All Rooms option.
  7. Click the Submit button to record the deposit.
  8. If needed, click the Reset button to clear all fields and start over.

Example​

  1. Reservation Ref: Enter the reference number (e.g., 12345).
  2. Balance: The system displays the current balance (e.g., 0.00).
  3. Amount Paid: Enter the amount paid by the guest (e.g., 100.00).
  4. Payment Method: Select the payment method (e.g., Credit Card).
  5. Distribute Payment for All Rooms: Check this option if the payment should be distributed across multiple rooms.
  6. Click Submit to finalize the deposit entry.

This feature ensures that all deposits are accurately recorded and easily accessible for review, making it easier for hotel staff to manage guest payments.