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Invoicing

HEMS - Hotel Manager

HEMS Registration

Invoicing​

The Invoicing is designed to help hotel staff generate and manage invoices for guests. This page is essential for ensuring accurate billing and financial tracking.

Features​

  • Reservation Ref: Enter the reservation reference number in the input box to retrieve the details of the booking.
  • Search Button: Click the search button to fetch the reservation details.

Invoice Details​

Once the reservation reference is entered and searched, the following information will be displayed in a table format:

  • S/N: Serial Number of the entry.
  • Room: The room number assigned to the guest.
  • Rate: The rate charged for the room.
  • Discount: Any discounts applied to the booking.
  • Total Rate: The total rate after applying room discounts.
  • Plan Amount: The amount charged for any plans associated with the booking.
  • Plan Discount: Any discounts applied to the plans.
  • Plan Total: The total amount for the plans after discounts.
  • Total Amount: The overall total amount after applying all discounts.

Payment Details​

Below the table, the following fields are available to manage payments:

  • Amount Due: The total amount due for the reservation.
  • Amount Paid: The amount already paid by the guest.
  • Balance: The remaining balance to be paid.

Payment Method​

  • Select Payment Method: Choose the payment method from the dropdown menu.
  • Distribute Payment for All Rooms: Check this option if the payment should be distributed across all rooms in the reservation.

How to Use​

  1. Navigate to the Cashier section.
  2. Click on the Invoicing page.
  3. Enter the reservation reference number in the Reservation Ref input field.
  4. Click the Search button to view the invoice details.
  5. Review the details in the table.
  6. Enter the payment details in the Amount Due, Amount Paid, and Balance fields.
  7. Select the payment method from the dropdown menu.
  8. If applicable, check the Distribute Payment for All Rooms option.
  9. Click the Submit button to finalize the invoice.

This feature is designed to provide a comprehensive overview of billing details, making it easier for hotel staff to manage and review guest payments.